Required Documents for Pre-K Application Process
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1. Proof of date of birth and legal name
ONE (1) of the following documents must be shown:
- Original or Photocopy of Birth Certificate
- Passport
- State-Issued Identification Document
- US Department of State (I-94 Arrival/Departure Record)
- Refugee Resettlement Letter (Local sponsoring agency, US Department of Health and Human Services, Office of Refugee Resettlement)*
- Decree of Adoption
- Student's Driver's License
- Life Insurance Policy
- A certified copy of any medical record of the child's birth issued by the treating physician or the hospital in which the child was born
- A certified copy of a birth certificate issued by a church, mosque, temple, or other religious institution that maintains birth records of its members
- Previously verified school record
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2. Proof of ALL current household income
If one or both parents in the household are working, please submit one piece of proof below for each parent in the household:
- Four (4) current consecutive pay stubs (if paid weekly), two (2) current consecutive pay stubs (if paid bi-weekly or semi-monthly), one (1) recent pay stub (if paid monthly)
- 2024 W-2 or 1099
- Tax return (1040 form) for 2024 if submitted after April 15, 2024.
- A letter from the parent's employer that is signed by hand, with a recent date and amount/frequency of pay.
If one or both parents are self-employed
- 1040 Tax form from 2024 Tax return. We can not accept Schedule C.
If neither parent is working, please submit other sources of household income:
- Unemployment/Disability award letter
- SS/SSI award letter
- Child Support statement
**All benefit letters must be dated within the past 12 months of the date you submit your application
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3. Current proof of Mecklenburg County residency
ONE (1) of the following documents must be provided:
- Copy of residential deed OR copy of most recent residential mortgage statement
- Notarized Residency Affidavit AND copy of mortgage statement, deed or lease from homeowner/leaseholder affirming tenancy
- Copy of residential lease - including signature page
- HUD closing statement
AND
ONE (1) document from one of the following categories:
- Any ONE utility bill or work order dated within the past 30 days, including gas, water, electric, telephone or cable
- Valid NC Driver's License or Valid NC ID Card
- Dated within the past 30 days:
- Pay Stub
- Bank Statement
- Credit Card Statement
- Current Vehicle Registration
- Dated within the Past Year:
- Vehicle Tax Bill
- Property Tax Bill
- W2
- Medicaid Card
OR
ONE (1) of the following documents must be provided:
- Letter from an approved agency (group home, shelter)
- Refugee resettlement letter
- Copy of Charlotte Housing Authority lease
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4. Current Immunization Record (Required within the first 30 days of school)
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5. Current Health Assessment (Required with the first 30 days of school)
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6. CMS Residency Affidavit (If Applicable)
If you live with someone who owns or rent, you will need to submit a Notarized CMS Residency Affidavit. Click the link below to download a copy of the Residency Affidavit to submit with your application once completed and notarized, along with the owner's lease or mortgage agreement and utility bill.
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7. Dental Screening Form (Required with the first 30 days of school - NC Pre-K classrooms only)
